Camano City Community Club
Quarterly Board of Trustees Meeting Agenda
4:00 p.m. Hybrid
Camano Schoolhouse Orchid Road
Zoom Meeting https://us06web.zoom.us/j/6417187370
Call to Order
Public Forum
Members of our community, guests, and others may address the board at this time. Whenever possible,
a copy of the address in print may be supplied to the board prior to (email cccc.water.system@gmail.com)
or at the time of the address (we recommend 6 copies). Time limits may be set in place by the President or an
officer of the board as deemed necessary. Note that during this period, the board is unable to answer questions
or respond unless the topic is on the agenda and there is time to address the issue when the topic is reached in
the agenda.
Approval of Minutes
September 21, 2023
Water System Manager’s Monthly Reports
September 2023
October 2023
November 2023
December 2023
Financial Reports
Balance Sheets
September 2023
October 2023
November 2023
December 2023
Profit and Loss
September 2023
October 2023
November 2023
December 2023
Delinquent Accounts
Aged Receivables
Unfinished Business
a. Coastal Banking Sweeps and Money Market Accounts
b. DWSRF Loan conditions and related information
c. Increase in DWSRF loan repayment campaign
d. Budget review and recommendations
e. MOU with Camano Island Fire and Rescue
f. IRS i990 review begins with CPA
g. Policies and Procedures Draft: Treasurer's Office Bill and Payment Processing
h. Wilson Engineering status of SWSP
i. Status of Change of Application
j. Online Payment Processing
k. Rowe Property Well: Conner to report followup with property owner on Rowe
& DeAnna Estes to report back on conversation with Ryan regarding questions
pose in September 2023
l. Letter to shareholders update
m. Update on Account 7010290 hydrant investigation
n. Water shares certificates and internal tracking update
o. Account 7010107 update on mapping (Jim)
p. Campaign to increase board members and replace upcoming vacancies
q. Update on valve issue
r. Update on trees and watering issues at plantNew Business
Issues with Tyler James Well
Leak at the 600 block of Kodiak
Generator and Power Failure
Failure with generator, loss of pressure, poor quality water as noted by Conner 2 days after event
Generator repair/replacement status
Boil water notices and removals of notices in a timely manner
Annual Meeting
Adjournment
Availability for meeting space in preparation for the Annual Membership Meeting
Tuesday, February 20, 2024 after 2:30 p.m. is open
Tuesday, February 27, 2024 after 2:30 p.m. is open
February 15 - 19 are open as is February 21st - 26th
Annual Meeting
Easter is Sunday, March 31, 2024
Stanwood Schools are on early release March 27, 28, and 29 (Wed - Fri) and on break the following week, April 1-5.
Recommend either Saturday, March 23, 2024 or Saturday, April 6, 2024 based on Schoolhouse availability